Format of Formal Letter Writing with Best Examples 2022

Format of Formal Letter Writing with Best Examples 2022

The format of formal letter writing is the good latter writing. Do you know what formal letter writing is? Do you know how to write a formal letter? If you do not know, you may get into trouble sometimes. In this blog you will learn how to write a formal letter.

What is the formal letter writing?

Formal vowels are used to write a formal letter. This letter is used for professional purposes only. As in school colleges, message to school teachers, principals, or for any business purpose. The formal letter was not used for any personal purpose Like this letter is not used for your friends or relatives.

How to Write a Formal Letter?

There are 8 things to keep in mind when writing a formal letter.

  1. Details of Sender
  2. Date
  3. Details of Receiver
  4. Obeisance
  5. Subject of letter
  6. Body
  7. Complimentary Close
  8. Name and Signature

Also read Notice Writing Format 

1.Details of Sender

It is very important to display the name and address of the sender on the left side of the page when writing a formal letter.


Then write the date of the day you wrote the letter. And the format of the date should be like 12 April 20XX.

3.Details of Receiver

Also write the name and address of the eligible recipient so that this information will help to reach the correct address So that correspondence can be done easily. If you misspell the recipient’s letter, the character will be delivered to the wrong place And your letter cannot reach the right person. It is therefore necessary to mention their status to the address of the recipient.

Suppose you are writing a letter to the principal of the school then write the “To, Principal” first and then write name of school like “Doon International Public School“.


A Dear word is usually used with the name of the recipient to write a formal letter like Dear sir/madam and Respected sir/madam, etc.

5.Subject of letter

Try to write the subject in such a way that the reader understands the subject of the character immediately And write in one line and in capital letters until done.


The main message is written in the formal letter which is in the middle of the letter. The body part must have at least 3 paragraphs.

Paragraph No 1: Introduce yourself in the first paragraph and explain why you are writing this letter.

Paragraph No 2: State the main reason for writing the letter and mention all the necessary information pertaining to them.

Paragraph No 3: Mention in the last paragraph what you expect from readers.

7.Complimentary Close

Write the greetings of your Formal Letter Writing. Ex. Yours sincerely, Yours faithfully, Yours truly, Yours respectfully, etc.

8.Name and Signature

Here you need your full name and signature So that the reader can know who wrote the letter.

Some Important Points of Formal Letter Writing Format in English

  • Always write a formal letter in a passive voice.
  • Use respectful language.
  • Use the correct English grammar and be careful not to make spelling mistakes.
  • Keep a line gap between paragraphs.
  • Not to mention the extra information in the letter
  • It is mandatory to write the above points while writing a formal letter such as Details of Sender, Date, Details of Receiver, Obeisance, Subject of letter, Body, Complimentary close, Name and signature etc.

Solve Formal Letter Example for Students

Question: You are Abhinav/Sneha, 145/Sec-1 Nehru Nagar road, Ahmedabad. Write a letter to the Municipal Commissioner of your city, who complained about sewage in your locality.

Sneha Agarwal,
145/Sec-1 Nehru Nagar road,
Ahmedabad, Pin-3940XX20 March 20XXTo
The Municipal Commissioner
Gandhi bag Road, Near Gandhi garden,
Ahmedabad, 8481XX

Subject: Regarding Poor Sewage System in Boring Road

Dear Sir/Madam,

Sewage is accumulating in our area so I am writing you this letter. For some time now, sewage has been filling up due to faults in the sewer pipeline. This problem is getting worse with the onset of monsoon season.

The disease is spreading due to the accumulation of this dirty water, And the house smells bad too. Due to the accumulation of this water, children are also facing difficulty in going to school. And diseases are on the rise.

Therefore I humble request you to kindly take this matter seriously as soon as possible and get rid of this problem from us.

Yours faithfully

Sneha Agarwal


Formal Letter Writing Topics

All these letter topics are very important for classes of 6, 7th, 8, 9th, 10th, 11th, and 12th of the CBSE board.

  • Affordable Accommodation for Students
  • Complaint for Chaotic Conditions in Casualty Department
  • Enquiry about Coaching Centre
  • Order for Educational Toys and Play Equipment
  • Returning Defective Sports Goods
  • Intensive Leadership Training Programmed
  • Request Traffic Regulation Around School
  • Application to Principal to Grant Leave as You Are Not Well

Marking Scheme for Formal Letter Writing

All the students see full marks in the examination. But some students do not know how to write a formal letter. If you want to get full marks in the exam then you have to take the exam keeping in mind the above points.

Format 1 Mark
Content 2 Marks
Expression 2 Marks
Total Marks 5 Marks

Practice Questions for Formal Letter Writing

Question 1. You are Neha/Daksh 50, live in Bombay Colony, Mumbai.  Write a letter in 150 to 200 words to the Editor of “Maru Gujarat” against unfair means by the students in the final examination.

Question 2. You are Chinki/Prabhas 11, live in Gujarat, Write a letter to Samsung electronics Gujarat, Complain that the TV you recently bought from them is not working correctly, and ask for a replacement.

Question 3. You are the student, Write a formal letter to the principal of your school about the canteen facilities.

FAQs: Format of Formal Letter Writing

Question 1. In which part is the main part written in the formal letter?

In the formal letter the main part is written in body

Question 2. What is to be written in the starting part of a formal letter?

in starting paragraphs Introduce yourself and briefly introduce the purpose of writing the letter.

Question 3. What is the main point for the formal letter?

There are 8 important points for formal letter such as Details of Sender, Date, Details of Receiver, Obeisance, Subject of letter, Body, Complimentary close, Name and signature. 

Question 4. What are the 2 types of letters?

There are 2 types of letters, 1. formal letter and 2. informal letter

  1. Formal letters written for official purposes.
  2. Informal letters written for casual purposes.

Question 5. how do you end the main body part of a formal letter?

At the end of the body part you have to mention what you expecting from the reader.

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